Per Diem & Hotel Allowance, Rules for Resolutions, Candidate Statements, Certificate of Recognition, and Memorial Service

The 101st Convention of the American Federation of Musicians will be held in Las Vegas, Nevada, beginning Monday, June 17, and concluding Thursday, June 20.

The Westgate Hotel & Casino (3000 Paradise Road; Las Vegas) will serve as both the official headquarters and the site of the convention’s business sessions. Delegate registration will be Sunday, June 16, 3:00 p.m. to 6:00 p.m., and Monday, June 17, 8:00 a.m. to 11:00 a.m.

Please note, local delegate entitlement will be based upon the number of members reported by the local as of December 31 immediately preceding the convention. [see: Article 17; Section 4 (a),(b),(c),(d)] 

Convention Per Diem and Hotel Allowance

The per diem allowance and the hotel allowance for one delegate from each local, from each players’ conference, for each diversity delegate from locals merged in accordance with the AFM’s civil rights policy, and for committee members required to attend prior to the first convention session are paid from the Federation’s funds. The per diem allowance shall be $50 for each full or fraction of a day during which the convention is in official session and the delegate attends, and for one day of travel to the convention city. The period for which hotel accommodations are paid consists of each day the convention is in official session and the delegate attends, plus one day for delegates designated above.

There will be general hotel reservation information available to local officers and delegates prior to the June 2019 AFM convention. Please be reminded, delegates shall be responsible for: (1) providing necessary credit card information to the Westgate Hotel at the time of reservation; (2) payment of your hotel bill at the conclusion of your stay.

Following the convention, those delegates whose accommodations are to be paid by the AFM will be required to submit a copy of their hotel bill to the AFM for appropriate reimbursement.

How to Introduce Resolutions

Delegates, locals, or conferences wishing to introduce resolutions for consideration during the convention must forward same in writing to the office of the AFM Secretary-Treasurer, postmarked or electronically transmitted no later than March 1. All electronically transmitted resolutions must also be submitted by mail, postmarked no later than the next business day. Resolutions must bear the signatures of all sponsoring delegates, or the signatures of authorized officers of sponsoring locals or conferences.

In order to expedite their preparation, resolutions submitted must be typed and double-spaced. The local number of the proponent(s) should be indicated under the signature (hand signed and printed). In accordance with Article 18, Section 4(b) of the AFM Bylaws, any resolution or measure to amend the provisions of the AFM Bylaws shall be cast in the following form for presentation to the convention:

(1) Language and punctuation to be deleted from an existing provision shall be set forth in full and enclosed by square brackets and the deleted material shall be struck through, as [—]. This requirement shall not apply to a proposal to repeal an entire section, which may be done simply by specific reference. A resolution prepared on a typewriter on which square brackets are not available may use double parentheses as a substitute for the square brackets.

(2) New words added to an existing provision shall be underlined.

(3) The deletions shall precede the new matter; e.g., “…in the sum of [$50] $100.”

(4) Entire new sections need not have all words underlined but shall be preceded by the designation NEW SECTION. in upper case followed by a period and the designation underlined, including the period.

Notice to Candidates Seeking International Office

In accordance with Article 19, Section 2 of the AFM Bylaws: “Candidates seeking election to any international office may forward to the AFM Secretary-Treasurer, postmarked or electronically transmitted not later than April 1 of the convention year, a statement certifying their intention of seeking election for the particular office and a campaign statement that shall not exceed 100 words. All electronically transmitted resumes must also be submitted by mail, postmarked no later than the next business day. The AFM Secretary-Treasurer shall publish the names and campaign statements received from candidates in the International Musician prior to the convention.

Recognition to AFM Delegates

The AFM will award a Certificate of Recognition to those delegates who have served as convention delegates for a minimum of 25 years, when the delegate’s local requests such recognition.

Locals should submit the names of eligible delegates to the AFM Secretary-Treasurer no later than April 1, stating the number of conventions attended. Please advise if the recipient(s) is to be mailed the certificate or if it is to be presented at the convention.

Names of delegates honored for the first time will be printed in the International Musician.

Memorial Service

The Federation recognizes former delegates who have died since the last AFM Convention during the Memorial Service. Names of deceased delegates should be mailed to the AFM Secretary-Treasurer’s office no later than June 1. Please indicate that the individual’s name should be included in the Memorial Service.